Documentation
Everything Otto can do
Otto is your inbox with an AI co-pilot. Browse a feature to learn it in a minute — or just open Otto and ask.
Getting started
Set up Otto and learn the essentials in minutes.AI assistant
Let Otto draft, search, triage, and act for you.Prepared research, documents and meetingsPlusTurn accepted work into a reviewable result with sources and coverage before exporting or scheduling.Your AI agreement and controlsFreeOne agreement for Otto's AI, with separate controls for how memory learns and acts.Research before you replyFreeBring web research into a conversation and review sources before acting.The Otto assistantFreeYour inbox co-pilot. Ask it to find, read, draft, send, schedule, and organize — it drives the real UI.Compose & reply with AIFreeDraft, rewrite, and reply in your voice — from a one-line prompt or a quick selection.Private workflow filesSoonInspect, read and retain private documents with a visible processing budget.Attach images and PDFsPlusShow Otto a screenshot, a photo, a PDF or an email attachment and ask about it.Otto memory — gets to know youPlusAn assistant that remembers useful context and preferences, with a profile you can review and control.
Relationship briefs from real mailPlusRead recent incoming and sent mail for an exact address or company domain.Snippets and prompt templatesFreeReuse finished writing in compose, and reusable instructions in chat.Undo Send and delivery statusFreeCatch a last-second mistake and distinguish queued mail from confirmed delivery.Keyboard-fast triageFreeFly through your inbox without touching the mouse — j/k to move, one key to act.Inbox InsightsFreeA private analytics dashboard for your inbox — volume trends, top senders, response time, and your inbox-zero streak.Read receiptsProOptionally see when a recipient opens an email you sent — opt-in per message, off by default.Link click trackingProOptionally see which links a recipient clicks in an email you sent — opt-in per message.
Calendar & tasks
Plan your day without leaving your inbox.Meeting preparation preferencesPlusChoose local working days, time zone, duration and buffers for prepared meeting proposals.Private booking linksPlusOffer open times from your calendar through a revocable link.Calendar & AI schedulingFreeA beautiful calendar inside your inbox — and an assistant that books meetings from your email.Tasks, synced with your accountFreeTurn emails into to-dos, check them off, and keep them in sync with Google Tasks or Microsoft To Do.Schedule a sendFreeWrite now, send later — attachments and all, and change your mind right up to the moment it goes.Snooze & follow-upsFreeClear mail out of the way until you want it, and get nudged when nobody replies.
Notes
Write it down, keep every version, and share it with anyone.Notes — a notebook in your inboxFreeCapture thoughts as rich text, Markdown, or freehand drawings — with links, tags, and AI, synced across your devices.Share notes — a copy, an email, or a linkFreeSend a note to anyone by email address, or publish a read-only page. People on Otto get it right in their notes.Edit notes together, livePlusInvite people into a note and write it together. Everyone sees changes as they happen, in rich text, Markdown and drawings.Images in notesPlusPaste, drop or pick screenshots and photos into any note. Otto keeps them sharp and small.Version history and commentsFreeGo back to how a note looked earlier, and talk it through in comments with @mentions.
Organize
Search, label, and clean up at any scale.Commitments and responsibilityPlusKeep source-linked promises in All, Waiting on me, Waiting on others and Unassigned views.Sender screening and Focus bundlesPlusScreen exact senders in Otto and gather selected mail into scheduled, reversible bundles.Labels, saved views, filters and rulesFreeChoose the right way to organize mail, from a saved search to recurring cleanup.Search by meaning or detailFreeFind anything — exact filters like Gmail, plus AI search that understands what you meant.Act on thousands at onceFreeArchive, label, mark read, or clean up an entire search — as a background job with live progress.
Routines & automation
Hand recurring inbox work to Otto, and get it where you are.Routines (automations)FreeScheduled work for your mail, calendar and tasks: a morning brief or digest delivered in Otto, by email, push or a connected chat app.Routines in chatPlusGet your brief, manage routines and act on a delivered update from Telegram, Slack or Discord, without opening Otto.Routine not arrivingFreeFind out why a brief or digest did not arrive in a chat, by email or as a push, and how to get it going again.Private chat integrationsPlusConnect a private chat with one email account, then choose which routine and alert updates it receives.Opt-in automatic repliesPlusReview drafts first, then explicitly accept a mailbox policy before any automatic send.
Teams
Share an inbox and work it together — assign, note, and coordinate replies.Team shared-inbox response targetsTeamTrack assigned inbound threads against Team business hours and review reply evidence.Shared team inboxTeamWork a support@ or sales@ address together — assign threads, leave private notes, see who's replying, and coordinate replies.Shared draftsTeamDraft a reply together — anyone on the team can pick it up and send, with visible editing and save status.AI for teamsTeamOtto's AI, working for the whole team — handoff briefs, cross-thread memory, smart assignment, and a daily digest.Organization settingsTeamRun your team from one place — members and roles, shared mailboxes, usage, and billing.
Account
Accounts, plans, and your data.Notifications, alerts and daily briefsFreeChoose what deserves an alert, find missed updates, and control quiet hours and reminders.Sound and haptic feedbackFreeKeep useful feedback without making your inbox noisy.Export, disconnect and delete your accountFreeTake personal data with you and understand what account deletion affects.Plans, limits and purchase recoveryFreeUnderstand what stays free, which upgrades add value, and where to manage a purchase.Multiple accountsPlusConnect several accounts and switch between them in a click — work and personal in one place.Outlook & Microsoft 365FreeConnect an Outlook or Microsoft 365 inbox — the same assistant, calendar, and tasks, on either provider.Allow Otto in Google WorkspaceFreeFor Google Workspace admins: mark Otto as a trusted app in the Admin console so people in your organization can connect their accounts.