Labels, saved views, filters and rules

These controls solve different problems:

• Labels and folders organize messages in the provider. Gmail labels can overlap; Outlook folders have different capabilities. Use controls available for that account.
• Smart views save a search or filter so you can return to the same messages. They do not move mail themselves.
• Provider filters run in the provider using its supported conditions and actions.
• Otto rules act on incoming mail within their selected mailbox. Review the account and any label before enabling a rule.
• Cleanups process an existing selection or query. Large changes use the bulk-action flow and show progress.
• Automations run scheduled work, such as a digest or recurring cleanup. Inspect Activity results and pause work you no longer need.

Use Settings → Automations to review rules and filters. Capacity and advanced controls depend on your plan. Explicit rules remain authoritative; learned memory must not silently replace them. See bulk actions and automations.

To reduce unwanted mail, use the message's unsubscribe action when a sender provides one, or its blocking/spam controls where supported. Unsubscribing requests a sender-side change; it is not immediate deletion of all existing messages.